METRC training

METRC Compliance & Audits

Advanced METRC training for compliance officers: audit preparation, regulatory compliance, record keeping, and inspection procedures.

OCP Audit Preparation

Thorough preparation ensures smooth audits and demonstrates compliance commitment to OCP inspectors.

  1. Pre-Audit Self-Assessment: Conduct internal audit 30 days before OCP visit using their checklist.
  2. METRC Data Verification: Ensure all transactions are entered, inventory reconciled, and no outstanding flags.
  3. Documentation Organization: Prepare METRC reports, variance logs, training records, and SOP manuals.
  4. Physical Inventory Check: Verify all packages have intact tags and match METRC records.
  5. Staff Briefing: Train all employees on audit procedures and their roles during inspection.
  6. Facility Readiness: Ensure secure storage, proper signage, and inspection areas are prepared. 28-B §301(1)

Common Audit Preparation Issues

  • Missing Records: Implement automated backups and regular data integrity checks.
  • Staff Turnover: Maintain comprehensive training logs and cross-train employees.
  • System Updates: Test METRC updates in advance and document testing procedures.

Record Retention & Management

Proper record keeping ensures compliance and protects against regulatory penalties.

  1. METRC Data Retention: Maintain all transaction, inventory, and transfer records for 7 years.
  2. Physical Documentation: Keep manifests, delivery logs, and inspection reports for 2 years minimum.
  3. Digital Backups: Store encrypted backups off-site with regular integrity testing.
  4. Access Controls: Limit METRC access to authorized personnel with audit trails.
  5. Record Destruction: Follow secure destruction protocols for expired records. 28-B §305(1)

Record Management Challenges

  • Storage Space: Use cloud storage with encryption and implement retention policies.
  • Data Recovery: Test backup restoration quarterly and document procedures.
  • Compliance Changes: Monitor OCP updates and adjust retention schedules as needed.

Compliance Reporting Procedures

Timely and accurate reporting maintains good standing with OCP and prevents enforcement actions.

  1. Monthly Inventory Reports: Submit accurate inventory counts via METRC by the 5th of each month.
  2. Incident Reporting: Report theft, loss, or diversion within 24 hours with investigation details.
  3. Corrective Action Plans: Submit plans for audit findings within specified deadlines.
  4. Regulatory Updates: Monitor OCP bulletins and implement required changes promptly.
  5. Annual Certifications: Complete required certifications and submit documentation. 28-B §305(2)

Reporting Issues

  • Deadline Misses: Set calendar reminders and assign reporting responsibilities.
  • Data Accuracy: Implement double-check procedures for all reports.
  • System Changes: Test reporting workflows after METRC updates.

Inspection Day Procedures

Professional conduct during inspections demonstrates compliance culture and cooperation.

  1. Inspector Arrival: Greet inspectors professionally and provide workspace.
  2. Document Requests: Provide requested METRC reports and physical records promptly.
  3. System Access: Allow secure access to METRC with read-only permissions.
  4. Facility Tour: Accompany inspectors and answer questions knowledgeably.
  5. Follow-Up: Address findings within timelines and maintain communication. 28-B §301(2)

Inspection Challenges

  • Technical Issues: Have backup internet and computer access available.
  • Staff Questions: Prepare staff with key contact information and procedures.
  • Findings Response: Document inspector comments and create action plans immediately.

Regulatory Compliance Monitoring

Staying current with regulations prevents violations and ensures operational continuity.

  1. OCP Bulletin Monitoring: Check OCP website and email alerts weekly for updates.
  2. Rule Change Implementation: Update SOPs and train staff within 30 days of new requirements.
  3. Industry Best Practices: Attend OCP webinars and review guidance documents regularly.
  4. Internal Compliance Audits: Conduct quarterly self-audits using current OCP standards.
  5. Continuous Improvement: Track compliance metrics and implement preventive measures. 28-B §304

Regulatory Update Issues

  • Information Overload: Subscribe to OCP newsletters and set dedicated review time.
  • Implementation Delays: Create change management procedures with timelines.
  • Staff Resistance: Communicate benefits of compliance and provide training support.

Accessibility & Print Features

This training page works with assistive technology and can be printed for offline reference or audit preparation.

Using with Assistive Technology

  • Skip Link: Press Tab when the page loads to access "Skip to content" and jump past navigation.
  • Screen Readers: Navigate by heading (H key) to move between training sections. All content is properly labeled.
  • Keyboard Navigation: All links and buttons work with Tab and Enter keys. Visible focus outlines show your position.
  • High Contrast: Text meets WCAG AA standards for readability on all backgrounds.

Printing for Reference

  • Clean Output: Navigation and interactive elements automatically hide when printing.
  • Use Print Preview: Press Ctrl+P (Windows) or Cmd+P (Mac) to see how the page will print.
  • Landscape Mode: For tables and checklists, use landscape orientation for better fit.
  • Save as PDF: Select "Save as PDF" in your print dialog to create digital compliance materials.

For full accessibility guidelines, see Compliance Guide Accessibility Section.